Empowering Equipment Hire Companies: DIGI CLIP mobile forms Checklist and Inspection App

Empowering Equipment Hire Companies: DIGI CLIP mobile forms Checklist and Inspection App

In the fast-paced world of equipment hire companies, ensuring efficiency and equipment safety is paramount. Keeping track of equipment condition, conducting post-hire inspections, and performing daily pre-start checks can be time-consuming and prone to human error. However, with the advent of DIGI CLIP mobile forms, these challenges are being overcome, allowing companies to streamline their processes and improve safety standards.

In this blog, we will explore how DIGI CLIP is transforming the equipment hire industry by enabling front-of-house logging, post-hire inspections, daily pre-start checks, and efficient vehicle and equipment repair workflows.

Front-of-House: Simplifying Equipment Return with Checklists

When equipment is returned to an equipment hire company, it is crucial to assess its condition. DIGI CLIP simplifies this process by providing a quick checklist that covers machine cleanliness, damage, refuelling and the returning agent’s details. Front-of-house staff can easily log equipment by following the checklist, ensuring that no crucial details are missed. By digitizing this process, companies can save time, eliminate paperwork, and have a comprehensive digital record of each piece of equipment’s condition when returned.

The checklist allows front-of-house staff to take photos of dirty or damaged equipment and capture signatures for accountability. The admin team reives an email about the condition of the equipment and any damage is automatically logged in the Action Register.

Streamlining Post-Hire Inspections 

Equipment safety is of utmost importance in the hire industry, and thorough post-hire inspections are vital to ensuring that machines are safe to be used again. DIGI CLIP allows technicians to conduct and document post-hire inspections efficiently. DIGI CLIP provides checklists specifically designed for different types of equipment, guiding technicians through the necessary steps to assess safety and functionality. By standardizing the inspection process and automating documentation, DIGI CLIP minimizes the risk of oversight and enhances equipment safety. A digital record is also maintained of each post-hire inspection.

Empowering Employees for Safety and Compliance Through Digital Checklists

Apart from post-hire inspections, employees also need to perform daily pre-start checks on their trucks, vehicles, and equipment to ensure safe operation. DIGI CLIP enables employees to conduct these checks independently through the mobile app. The checklists prompt employees to go through a comprehensive set of items, covering critical safety aspects such as brakes, lights, and fluid levels. By empowering employees to take responsibility for the pre-start checks, DIGI CLIP enhances safety awareness and compliance within the organization.

Action Register: Efficient Workflow for Vehicle and Equipment Repair

In any equipment hire company, there will inevitably be instances where vehicles or equipment require repairs. Managing these repair processes efficiently is crucial to minimizing downtime and maintaining customer satisfaction. This is where DIGI CLIP’s Action Register comes into play. The Action Register allows repairs to be logged automatically and companies to track repair tasks seamlessly. When an issue is identified during an inspection, it is logged directly into the Action Register. From there, the appropriate personnel can be assigned to address the repair, and progress can be tracked until completion. By centralizing and digitizing the repair workflow, DIGI CLIP ensures that repairs are addressed promptly and transparently, ultimately improving overall efficiency.


In the equipment hire industry, DIGI CLIP mobile forms have emerged as a game-changer, revolutionizing how companies manage equipment returns, inspections, pre-start checks, and repairs. By leveraging the power of mobile technology and digital checklists, DIGI CLIP simplifies and streamlines these critical processes, improving efficiency and equipment safety. Front-of-house logging and post-hire inspections ensure that equipment is in optimal condition for the next hire, while daily pre-start checks empower employees to prioritize safety and compliance.

Additionally, the Action Register facilitates an efficient workflow for vehicle and equipment repair. With DIGI CLIP, equipment hire companies can take significant strides toward enhancing their operations, reducing costs, and providing a safer environment for their employees and customers alike.

Frequency Asked Questions 

What does DIGI CLIP cost?2023-06-19T11:07:18+09:30

DIGI CLIP is an affordable checklist and inspection solution. You pay a monthly fee based on the number of users who use it. There are no lock-in contracts, so you can cancel anytime. For more details, please visit our pricing page.

What are the benefits of using the DIGI CLIP pre-start checklist app?2023-06-19T10:44:12+09:30

The DIGI CLIP pre-start checklist app offers many benefits, including:

  • Elimination of lost, late, missing, or illegible checklists.
  • Efficient communication and archiving of completed checklists.
  • Improved reporting on vehicles and equipment.
  • Reduction in the time taken to complete checklists.
  • Decreased paper and printing costs.
  • Minimised risk of costly on-road breakdowns.
  • Easy access to pre-start checklists and inspections on smartphones or tablets.
  • Time and cost savings through a paperless process.
  • Automation of alerts and notifications for faults and defects.
  • Geo-time stamping of checklists for validity.
  • Streamlined workflow tracking through the Action Register.
Does the DIGI CLIP app support both iOS and Android devices?2023-06-19T10:42:33+09:30

Yes, the DIGI CLIP app supports both iOS and Android devices. It is available for download on the App Store for iOS devices and the Google Play Store for Android devices.

How can DIGI CLIP help with heavy vehicle fleet safety and compliance?2023-06-19T10:41:23+09:30

DIGI CLIP plays a crucial role in enhancing heavy vehicle fleet safety and compliance. Here’s how it can help:

  • The DIGI CLIP app enables vehicle operators to perform comprehensive pre-start checks using their smartphones or tablets.
  • It facilitates the completion, communication, and archiving of pre-start checks, ensuring that heavy vehicles are roadworthy and in a safe condition before entering the road network.
  • The cloud-based software automates administrative processes related to checklists, such as the delivery of completed checklists, reporting of defects and damages, and checklist archiving.
  • The DIGI CLIP Action Register tracks the workflow of faults and defects, ensuring timely repairs and corrective actions.
  • Email notifications are sent to relevant parties when a fault or defect requires attention or when repairs have been scheduled or completed.
  • The paperless nature of DIGI CLIP reduces the cost of printing, paper, and administrative tasks associated with checklists by up to 65%.
  • With features like geo-time stamping, image attachments, and digital signatures, DIGI CLIP provides detailed reporting, accountability, and evidence of repairs, promoting safety and compliance within the heavy vehicle fleet.
Is DIGI CLIP a paperless solution? 2023-06-19T10:39:29+09:30

Yes, DIGI CLIP is a paperless solution. The app enables users to complete checklists, inspections, and other forms directly on their mobile devices, eliminating the need for paper and manual documentation. Completed checklists are submitted to the cloud-based software, where they are stored securely and can be accessed anytime. By going paperless, DIGI CLIP reduces printing and administrative costs, while also saving time and streamlining workflows.

What industries can benefit from DIGI CLIP?2023-06-19T10:38:28+09:30

DIGI CLIP is a versatile mobile form checklist solution that caters to a wide range of industries. Some of the industries that benefit from DIGI CLIP include:

  • Construction: DIGI CLIP assists in streamlining construction site hazard checklists, pre-operational equipment checks, safety inspections, and more.
  • Transportation and Logistics: DIGI CLIP helps in managing fleet safety and compliance by providing vehicle inspection checklists, pre-start checks and the tracking of faults and defects.
  • Facilities Management: DIGI CLIP aids in facility inspections, maintenance checklists, and compliance audits for managing and ensuring the safety of facilities.
  • Manufacturing: DIGI CLIP is utilised for equipment inspections, quality control checklists, safety inspections, and other operational processes in manufacturing facilities.
  • Energy and Utilities: DIGI CLIP supports routine inspections, safety checklists, maintenance tasks, and regulatory compliance in the energy and utilities sector.
  • Food and Beverage: DIGI CLIP assists in food safety inspections, hygiene audits, compliance checklists, and quality control processes within the food and beverage industry.
  • Healthcare: DIGI CLIP helps healthcare facilities in conducting safety inspections, equipment checks, inventory management, and regulatory compliance tasks.
  • Agriculture: DIGI CLIP supports farm operations by providing pre-operational checks, equipment maintenance inspections, and safety checklists for agricultural machinery and facilities.
  • Environmental Services: DIGI CLIP aids in conducting environmental inspections, compliance audits, and monitoring activities for waste management, pollution control, and sustainability.
  • Local Government: DIGI CLIP helps local governments with various purposes such as vehicle and plant pre-start checks, safety inspections, compliance audits, and facility management.
  • Mining: DIGI CLIP is also used in the mining industry for managing pre-operational checks, equipment inspections, safety audits, and compliance tracking in mining operations.

Please note that the above list is not exhaustive, and DIGI CLIP can be tailored to suit the specific needs of various other industries as well.

Is there a trial period available to test DIGI CLIP’s capabilities?2023-06-19T10:35:14+09:30

Yes, DIGI CLIP offers a 14-day free trial. During the trial period, you can explore the features and functionality of the app and cloud-based software without the need for a credit card. It’s a great opportunity to evaluate how DIGI CLIP can benefit your organisation and determine if it meets your pre-start checklist and inspection requirements.

DIGI CLIP mobile forms – What Do We Do?

DIGI CLIP mobile forms is an easy-to-use inexpensive digital checklist & inspection app and cloud-based software. DIGI CLIP is used across different industries to capture safety and compliance data and other information to help improve safety, compliance and operational efficiencies.

DIGI CLIP will allow you to remove paper reporting from your business – no more lost, late missing or illegible checklists. The DIGI CLIP mobile app allows images, comments and digital signatures to be added to checklists from a phone or tablet.

DIGI CLIP has a Form Library where you can access all of your checklists, inspections and more ready for use. All checklists and inspections can be edited or updated to meet your risk and operational requirements.

DIGI CLIP also has a safety management module called Safety Tracker. Safety Tracker is our incident and hazard reporting and management software application that adds to DIGI CLIP mobile forms. Incidents and hazards are reported via the DIGI CLIP app or directly on the cloud-based software. Incident and quality Investigations and hazard assessments are completed on templates provided by DIGI CLIP and corrective and closeout actions are tracked by the cloud-based software.

Follow this link if you want to know more about what we do and how we can help or send us a message.

Streamline your safety, compliance & inspection checks with the DIGI CLIP mobile checklist app today.

checklist and inspections app - DIGI CLIP mobile forms

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Disclaimer: The information contained in this article is for general informational purposes only. It is not intended to provide legal, financial, or other professional advice, nor is it intended to replace the advice of a qualified professional. The author and publisher disclaim any liability for any direct, indirect, or consequential damages arising from the use of or reliance on the information provided in this article. Readers are advised to seek the advice of a qualified professional for any specific concerns or questions related to their business operations or compliance with relevant regulations.

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