How to Create a Custom Truck Pre-Start Checklist Template

How to Create a Custom Truck Pre-Start Checklist Template

Truck maintenance and safety are vital to the success of any fleet, and a pre-start checklist is an essential tool to ensure that your vehicles are in good condition before hitting the road. By using a truck pre-start checklist template, you can identify potential issues before they become major problems, prevent breakdowns and accidents, and ensure compliance with regulations.

Creating a custom truck pre-start checklist template tailored to your fleet’s needs is an excellent way to improve the effectiveness of your maintenance routine. This blog post will provide a step-by-step guide on how to design a truck pre-start checklist template that fits your fleet’s requirements.

Understanding Your Fleet’s Needs

Truck Pre-Start Checklist Template

Before you start designing your truck pre-start checklist template, it’s essential to understand your fleet’s needs.

Consider the following:

1. Analysing the types of vehicles in your fleet: Your truck pre-start checklist should be tailored to the specific type of vehicle in your fleet. For example, a checklist for a flatbed truck may differ from that of a refrigerated truck. Therefore, it’s crucial to analyse the vehicles in your fleet to determine their unique needs.

2. Identifying common issues or problems faced by your fleet: Identifying the most common issues faced by your fleet will help you create a checklist that addresses those specific problems. For example, if your vehicles are prone to battery issues, you may want to include a battery check on your pre-start checklist.

3. Determining the frequency of use of your vehicles: The frequency of use of your vehicles will also impact the type of truck pre-start checklist you create. If your vehicles are in use every day, your checklist may be more comprehensive than if your vehicles are only used once a week.

Legislative Requiements 

In addition to understanding your fleet’s needs, there are also legislative requirements to consider when creating a truck pre-start checklist for your vehicles. These requirements may vary depending on the location and industry in which your fleet operates.

For example, in many jurisdictions, commercial vehicles are required to undergo regular safety inspections and maintenance to ensure they are roadworthy. Your pre-start checklist should include items that comply with these requirements, such as checking the brakes, lights, and tires.

In some industries, there may also be specific regulations regarding the transportation of hazardous materials, and your pre-start checklist should reflect these requirements. It’s important to research and understand the applicable legislation to ensure that your pre-start checklist meets the necessary standards.

Failing to comply with legislative requirements can result in fines, penalties, and even legal liability in the event of an accident. Therefore, it’s crucial to ensure that your pre-start checklist is not only tailored to your fleet’s needs but also compliant with all applicable regulations.

Designing the Truck Pre-Start Checklist Template

Once you have a good understanding of your fleet’s needs, you can start designing your truck pre-start checklist.

Follow these steps:

A. Steps to follow when creating the checklist:

  1. Decide on the format of your checklist – paper or digital.
  2. Determine the categories you want to include in your checklist.
  3. List the items that you want to check in each category.
  4. Determine how you will record and track your checklist.

B. Example categories to include in the checklist:

  1. Structures and Body – Check panels and visible structures for damage and security.
  2. Tires and Wheels – check the tire pressure and tread depth.
  3. Brakes and Steering – check the brakes, steering, and suspension.
  4. Engine and Transmission – check the oil level, transmission fluid, coolant and drivetrain.
  5. Windscreen and Windows –  Check that windows are operational and windscreen wipers and washers are functioning.
  6. Lights and Signals – check all lights, turn signals, and brake lights.
  7. Electrical, Fuel and Exhaust Systems – Check the electrical, fuel and exhaust systems.
  8. Mirrors – Check mirrors for damage and security and are adjusted properly.
  9. Safety Equipment – Check the fire extinguisher, first aid kit, and reflective triangles.
  10. Couplings – Check fifth wheel/ballrace and associated mountings are secure. Check the towbar, drawbar and couplings are securely mounted and that all connections are attached correctly.

Implementing the Checklist

Once you have designed your pre-start checklist, it’s essential to implement it effectively. Consider the following:

1. Training employees on how to use the checklist: Make sure that all employees are trained on how to use the pre-start checklist effectively. Ensure that they understand the importance of the checklist and know how to complete it correctly.

3. Incorporating the checklist into your maintenance routine: Integrate the pre-start checklist into your maintenance routine to ensure that it is being used consistently. Consider using fleet management software to automate the process and track the results.

4.  Measuring the effectiveness of the checklist: Regularly measure the effectiveness of your pre-start checklist to identify any areas that need improvement. Use the data collected from the checklist to make informed decisions about maintenance and repairs.

Below: Digital Truck Daily Pre-Start Checklist by DIGI CLIP mobile forms

Truck Daily Pre-Start Checks / Truck Daily Pre-Trip Checklist

DIGI CLIP mobile forms provide digital safety, compliance & inspections checklists

Digital Truck Pre-Start Checks

While conducting daily pre-start checks manually can be time-consuming and prone to human error, adopting digital checklists can significantly improve the efficiency and accuracy of pre-start inspections. Digital checklists are becoming increasingly popular in the transportation industry as they can streamline the inspection process.

Digital checklists allow drivers to conduct inspections quickly and easily on a mobile device or tablet. The checklists can be customised to include specific checks and procedures, and drivers can record their observations, attach photos and add a digital signature for accountability. Digital checklists also have the advantage of being submitted to a cloud-based software with a central database, providing real-time reporting and analysis of inspections.

Implementing digital checklists can improve the accuracy of inspections, reduce errors, and provide managers with real-time information on the status of their fleet. Digital checklists can also provide an audit trail of inspections, making it easier to demonstrate compliance with regulations in the event of an audit or investigation.


A custom truck pre-start checklist is an essential tool for any fleet looking to improve truck maintenance and safety. By designing a checklist tailored to your fleet’s needs, you can ensure that your vehicles are in good condition before hitting the road, prevent breakdowns and accidents, and comply with regulations.

To create a custom pre-start checklist, analyze your fleet’s needs, design the checklist, implement it effectively, and measure its effectiveness regularly. By following these steps, you can improve the effectiveness of your maintenance routine and keep your vehicles in top condition.

We hope this step-by-step guide has been helpful in creating a custom pre-start checklist for your fleet. Remember, a little effort in preventive maintenance can go a long way in keeping your fleet running smoothly and safely. Stay safe and happy trucking!

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DIGI CLIP mobile forms – What Do We Do?

DIGI CLIP mobile forms is an easy-to-use inexpensive digital checklist & inspection app and cloud-based software. DIGI CLIP is used across different industries to capture safety and compliance data and other information to help improve safety, compliance and operational efficiencies.

DIGI CLIP will allow you to remove paper reporting from your business – no more lost, late missing or illegible checklists. The DIGI CLIP mobile app allows images, comments and digital signatures to be added to checklists from a phone or tablet.

DIGI CLIP has a Form Library where you can access all of your checklists, inspections and more ready for use. All checklists and inspections can be edited or updated to meet your risk and operational requirements.

DIGI CLIP also has a safety management module called Safety Tracker. Safety Tracker is our incident and hazard reporting and management software application that adds to DIGI CLIP mobile forms. Incidents and hazards are reported via the DIGI CLIP app or directly on the cloud-based software. Incident and quality Investigations and hazard assessments are completed on templates provided by DIGI CLIP and corrective and closeout actions are tracked by the cloud-based software.

Follow this link if you want to know more about what we do and how we can help or send us a message.

Streamline your safety, compliance & inspection checks with the DIGI CLIP mobile checklist app today.

Frequency Asked Questions 

How much does DIGI CLIP cost? 2023-06-23T08:22:16+09:30

DIGI CLIP is an affordable checklist and inspection solution. You pay a monthly fee based on the number of users who use it. There are no lock-in contracts, so you can cancel anytime. For more details, please visit our pricing page.

Is there a trial period available to test DIGI CLIP’s capabilities?2023-06-15T10:11:27+09:30

Yes, DIGI CLIP offers a 14-day free trial. During the trial period, you can explore the features and functionality of the app and cloud-based software without the need for a credit card. It’s a great opportunity to evaluate how DIGI CLIP can benefit your organisation and determine if it meets your pre-start checklist and inspection requirements.

Can DIGI CLIP help with tracking and managing vehicle maintenance and repairs?2023-06-15T10:10:47+09:30

Absolutely. DIGI CLIP includes features to track and manage vehicle maintenance and repairs effectively. The app’s Action Register automatically records any faults or defects identified during inspections, allowing fleet managers to schedule and prioritise repairs accordingly. Supporting documentation can be uploaded, and the workflow of repairs is tracked within the Action Register. The system facilitates communication between drivers, fleet managers, and maintenance teams, ensuring that vehicles are back on the road in a safe and compliant condition.

Is DIGI CLIP a paperless solution?2023-06-15T10:09:57+09:30

Yes, DIGI CLIP is a paperless solution. The app enables users to complete checklists, inspections, and other forms directly on their mobile devices, eliminating the need for paper and manual documentation. Completed checklists are submitted to the cloud-based software, where they are stored securely and can be accessed anytime. By going paperless, DIGI CLIP reduces printing and administrative costs, while also saving time and streamlining workflows.

How can DIGI CLIP help with heavy vehicle fleet safety and compliance?2023-06-13T10:17:23+09:30

DIGI CLIP plays a crucial role in enhancing heavy vehicle fleet safety and compliance. Here’s how it can help:

  • The DIGI CLIP app enables vehicle operators to perform comprehensive pre-start checks using their smartphones or tablets.
  • It facilitates the completion, communication, and archiving of pre-start checks, ensuring that heavy vehicles are roadworthy and in a safe condition before entering the road network.
  • The cloud-based software automates administrative processes related to checklists, such as the delivery of completed checklists, reporting of defects and damages, and checklist archiving.
  • The DIGI CLIP Action Register tracks the workflow of faults and defects, ensuring timely repairs and corrective actions.
  • Email notifications are sent to relevant parties when a fault or defect requires attention or when repairs have been scheduled or completed.
  • The paperless nature of DIGI CLIP reduces the cost of printing, paper, and administrative tasks associated with checklists by up to 65%.
  • With features like geo-time stamping, image attachments, and digital signatures, DIGI CLIP provides detailed reporting, accountability, and evidence of repairs, promoting safety and compliance within the heavy vehicle fleet.
Does the DIGI CLIP app support both iOS and Android devices?2023-06-13T10:16:23+09:30

Yes, the DIGI CLIP app supports both iOS and Android devices. It is available for download on the App Store for iOS devices and the Google Play Store for Android devices.

Can I complete checklists and inspections without an internet connection?2023-06-13T10:15:45+09:30

Yes, you can complete checklists and inspections using the DIGI CLIP app even without an internet connection. The app allows offline functionality, enabling users to perform their checks in remote or low-connectivity areas. Once an internet connection is available, the completed checklists can be submitted to the cloud-based software.

What are the benefits of using the DIGI CLIP pre-start checklist app?2023-06-13T10:14:05+09:30

The DIGI CLIP pre-start checklist app offers several benefits, including:

  • Elimination of lost, late, missing, or illegible checklists.
  • Efficient communication and archiving of completed checklists.
  • Improved reporting on vehicles and equipment.
  • Reduction in the time taken to complete checklists.
  • Decreased paper and printing costs.
  • Minimised risk of costly on-road breakdowns.
  • Easy access to pre-start checklists and inspections on smartphones or tablets.
  • Time and cost savings through a paperless process.
  • Automation of alerts and notifications for faults and defects.
  • Integration of mapping and GPS functionality.
  • Streamlined workflow tracking through the Action Register.
How does the DIGI CLIP Truck & Equipment Pre-Start Checklist App work?2023-06-13T10:13:20+09:30

The DIGI CLIP Truck & Equipment Pre-Start Checklist App is designed to streamline the process of completing pre-start checklists for trucks and equipment. Here’s how it works:

  • Users can download the DIGI CLIP mobile app on their smartphones or tablets (available for iOS and Android).
  • The app provides customisable checklist templates for daily pre-start checks.
  • Users complete the checklists electronically, adding comments, capturing photos, and even collecting electronic signatures when required.
  • The completed checklists are then submitted to the cloud-based software provided by DIGI CLIP.
  • In the cloud-based software, the checklists are archived and can be accessed for reporting and analysis purposes.
  • If any faults or defects are identified during the checklist, they are communicated in real-time to the relevant stakeholders.
  • The DIGI CLIP Action Register tracks the workflow of these faults and defects, ensuring they are addressed and resolved.
checklist and inspections app - DIGI CLIP mobile forms

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Disclaimer: The information contained in this article is for general informational purposes only. It is not intended to provide legal, financial, or other professional advice, nor is it intended to replace the advice of a qualified professional. The author and publisher disclaim any liability for any direct, indirect, or consequential damages arising from the use of or reliance on the information provided in this article. Readers are advised to seek the advice of a qualified professional for any specific concerns or questions related to their business operations or compliance with relevant regulations.

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