Occupational Safety Inspection: What it is and Why it Matters
Occupational safety inspections are an integral part of maintaining a safe work environment for employees. These inspections are conducted by occupational safety professionals to ensure that businesses are complying with safety regulations set forth by regulatory bodies such as the Occupational Safety and Health Administration (OSHA) in the United States. The purpose of these inspections is to identify potential hazards that could cause harm to employees and to recommend corrective action to prevent accidents and injuries. Occupational safety inspections can also help businesses to identify areas for improvement in their safety protocols and procedures, which can lead to a safer and more productive workplace.
Creating an Inspection Strategy
Creating an inspection strategy is an important step in ensuring that occupational safety inspections are conducted effectively and efficiently. To create an inspection strategy, businesses should first identify the types of inspections that are required for their industry and regulatory requirements. Next, they should establish a schedule for conducting inspections, taking into account the frequency required by regulatory bodies and the specific needs of the business.
Once a schedule has been established, businesses should consider the resources needed to conduct inspections, such as personnel, equipment, and time. It may be necessary to train employees on inspection procedures or to invest in specialised equipment or software to improve the efficiency and accuracy of inspections.
Another important aspect of creating an inspection strategy is establishing a protocol for documenting and addressing potential hazards, omissions and violations. This may include using digital checklists or forms, as well as establishing a system for tracking corrective action taken.
By creating a comprehensive inspection strategy, businesses can ensure that they are meeting regulatory requirements, reducing the risk of workplace accidents and injuries, and improving overall safety and productivity.
The Occupational Safety Inspection
The occupational safety inspection process typically begins with a review of the company’s safety protocols and procedures, including written safety plans and training records. The inspector will then conduct a walk-through of the workplace, looking for potential hazards such as loose wiring, unsafe equipment, or improperly stored chemicals. The inspector may also interview employees to gain a better understanding of the workplace and any safety concerns they may have. After the inspection is complete, the inspector will provide a report outlining any violations, omissions or hazards found during the inspection and recommend corrective action.
Reviewing the Findings
After an occupational safety inspection has been conducted, it is important to review the findings and take appropriate action to address any potential hazards, omissions or violations that have been identified. This may involve reviewing the inspection report, which should include a detailed list of all findings and recommendations for corrective action.
When reviewing the findings, businesses should prioritise the most serious and urgent hazards, omissions or violations, and take immediate action to address them. This may involve shutting down certain equipment or processes, instituting new safety protocols, or providing additional training to employees.
Implementing Corrective Actions
Implementing corrective actions is a crucial step in addressing potential hazards, omissions and violations identified during an occupational safety inspection. Corrective actions may involve making physical changes to the workplace, instituting new safety protocols or procedures, or providing additional training to employees.
When implementing corrective actions, businesses should prioritise the most serious and urgent hazards omissions or violations, and take immediate action to address them. This may involve shutting down certain equipment or processes, or instituting temporary measures until permanent solutions can be implemented.
It is also important to communicate with employees and other stakeholders throughout the corrective action process, to ensure that everyone is aware of the potential hazards, omissions or violations and the steps being taken to address them. This may involve providing regular updates on progress, as well as seeking feedback and suggestions for improvement.
Follow-Up and Review
Following up and reviewing the effectiveness of corrective actions is an important step in ensuring that potential hazards omissions and violations identified during an occupational safety inspection have been fully addressed. This may involve conducting additional inspections to verify that corrective actions have been implemented effectively, as well as tracking and documenting any additional corrective actions that may be necessary.
It is also important to regularly review and update safety protocols and procedures, to ensure that they remain effective and up-to-date with changing regulations and industry standards. This may involve providing additional training to employees, as well as investing in new equipment or technology to improve safety practices.
Documentation and Record Keeping
Documentation and record keeping are essential components of occupational safety inspections, as they provide a clear and comprehensive record of potential hazards, violations, omissions and corrective actions taken. Effective documentation and record-keeping can also help businesses demonstrate their compliance with regulatory requirements and industry standards, as well as track and monitor trends in workplace safety over time.
During an occupational safety inspection, businesses should ensure that all findings and recommendations are thoroughly documented, including photographs, diagrams, and other relevant information. This documentation should be organised and maintained in a secure and accessible location, to facilitate follow-up and review of corrective actions.
In addition to documenting findings and recommendations, businesses should also maintain detailed records of all corrective actions taken, including the dates and methods of implementation, as well as any follow-up inspections or reviews. This documentation can be used to demonstrate compliance with regulatory requirements, as well as track and monitor trends in workplace safety over time.
The Benefits of Occupational Safety Inspections
Occupational safety inspections offer a number of benefits for both employers and employees. For employers, these inspections can help to identify potential hazards that could lead to costly accidents or injuries. By identifying and correcting these hazards, businesses can reduce the risk of workplace accidents and improve overall safety. Additionally, occupational safety inspections can help to improve employee morale by showing that the company takes safety seriously and is committed to providing a safe working environment.
Prevention of Accidents and Injuries
One of the primary benefits of occupational safety inspections is the prevention of accidents and injuries in the workplace. By identifying and addressing potential hazards, employers can reduce the risk of workplace accidents and injuries, which can result in reduced worker’s compensation costs, lost workdays, and medical expenses.
Promotion of a Safety Culture
Another benefit of occupational safety inspections is the promotion of a safety culture within the workplace. When employers demonstrate a commitment to workplace safety by conducting regular inspections and addressing identified hazards, employees are more likely to take safety seriously and follow safety procedures. This can result in increased productivity, improved morale, and reduced turnover rates.
Ensuring Compliance with Regulations
Occupational safety inspections also help employers ensure compliance with relevant regulations and standards. Compliance with these regulations is essential for avoiding fines, legal action, or even closure of the workplace. By conducting regular occupational safety inspections, employers can stay up to date with changing regulations and ensure that their workplace remains compliant.
Below: Digital Workplace Hazard Identification Checklist by DIGI CLIP mobile forms
DIGI CLIP mobile forms provide digital safety, compliance & inspections checklists
The Role of Digital Checklists in Occupational Safety Inspections
Digital checklists have become increasingly popular for conducting occupational safety inspections. Digital checklists offer several advantages over traditional paper-based checklists. They allow inspectors to complete inspections more efficiently, reduce the risk of errors, and provide real-time data to employers. Digital checklists can also be customized to meet the specific needs of the workplace, making them a flexible and adaptable tool for occupational safety inspections.
Occupational safety inspections are crucial in maintaining a safe work environment for employees. These inspections are conducted by occupational safety professionals to ensure that businesses comply with safety regulations set forth by regulatory bodies such as the Occupational Safety and Health Administration (OSHA). The inspections help to identify potential hazards that could cause harm to employees and recommend corrective action to prevent accidents and injuries. Occupational safety inspections can also help businesses identify areas for improvement in their safety protocols and procedures, leading to a safer and more productive workplace. The process of creating an inspection strategy, conducting inspections, reviewing findings, implementing corrective actions, and follow-up and reviewing are all essential steps in ensuring that potential hazards and violations are addressed effectively. Finally, effective documentation and record-keeping of findings and recommendations are necessary to demonstrate compliance with regulatory requirements and industry standards, track and monitor trends in workplace safety, and improve overall safety.
DIGI CLIP mobile forms – What Do We Do?
DIGI CLIP mobile forms is an easy-to-use inexpensive digital checklist & inspection app and cloud-based software. DIGI CLIP is used across different industries to capture safety and compliance data and other information to help improve safety, compliance and operational efficiencies.
DIGI CLIP will allow you to remove paper reporting from your business – no more lost, late missing or illegible checklists. The DIGI CLIP mobile app allows images, comments and digital signatures to be added to checklists from a phone or tablet.
DIGI CLIP has a Form Library where you can access all of the above forms and more for your use. All checklists and inspections can be edited or updated to meet your risk and operational requirements.
DIGI CLIP also has a safety management module called Safety Tracker. Safety Tracker is our incident and hazard reporting and management software application that adds to DIGI CLIP mobile forms. Incidents and hazards are reported via the DIGI CLIP app or directly on the cloud-based software. Incident and quality Investigations and hazard assessments are completed on templates provided by DIGI CLIP and corrective and closeout actions are tracked by the cloud-based software.
Follow this link if you want to know more about what we do and how we can help or send us a message.
Streamline your safety, compliance & inspection checks with the DIGI CLIP mobile checklist app today.
- OSHA – Factsheet – Inspection
- International Labour Organization – Occupational Safety and Health Inspection
- Canadian Centre for Occupational Health and Safety – Prevention and Control of Hazards
Leave A Comment