Facility Management

Facility Management is a broad term used to describe a wide range of activities related to the operation and maintenance of building, property and equipment assets.

What is Facility Management?

Facility Management is a broad term used to describe a wide range of activities related to the operation and maintenance of building, property and equipment assets. These activities include ensuring the proper functioning, upkeep, comfort, safety and efficient use of those assets. Facilities management includes everything from maintaining the air conditioning system to ensuring the car park has no potholes.

The Benefits of Facility Management

Facility managers help companies manage their buildings, plant and equipment and other asset facilities by ensuring they comply with government regulations and meet customer expectations.

The benefits of facility management include:

  • maintain a safe and healthy working environ­ment for employees and visitors,
  • prevent damage to physical assets and reduce the cost of repairs,
  • prevent unplanned downtime,
  • reduce operational costs,
  • improve workplace health and safety and environmental legislation compliance
  • avoid damage to the business reputation, and
  • help maintain the value of the facility.

What is a Preventative Maintenance Plan?

A preventative maintenance plan details what needs to be checked, how it is to be checked and the frequency of the checks. A facility inspection checklist would include major building systems such as plumbing, electrical, HVAC, security and emergency controls systems as well as the general building condition and cleanliness.

The frequency of inspection varies depending on the type of facility being examined. Warehouses and factories should be checked at least monthly. When looking at the frequency of HVAC systems and other plant inspections it is important to refer to the manufacturer’s requirements.

When developing a list of what needs to be inspected break the facility into the following; the general building that includes the interior, the exterior and building systems.

Once you’ve identified which parts of your facility require inspection, you can create a list of preventive measures organised by the categories that make sense for your team and for the building. Then, get everyone involved in performing regular preventive measures. Doing so will help ensure that the facility stays in good condition.

A preventive maintenance plan makes staying on top of regular upkeep easy, no matter what limitations you may have in terms of staff and resources. A preventative maintenance plan saves time and money by identifying facility issues before they turn into large time and money-consuming emergencies. Ultimately, a preventative maintenance plan helps keep your people and visitors safe and aids in legislative compliance.

Types of Facility Maintenance Checklists

Depending on the type of facilities commercial property maintenance may differ from one site to another. Facility maintenance includes a wide variety of tasks and processes within the built work environments. Some typical facility maintenance checklists for a commercial building would include:

  • HVAC Maintenance Checklist,
  • Pest Control Inspection Checklist,
  • Warehouse Safety Inspection Checklist,
  • Plumbing Inspection Checklist,
  • Electrical Safety Checklist,
  • Security Checklist,
  • Building Protection Checklist,
  • Facilities Maintenance Request Form, and
  • Retail Store Safety Checklist.

Below is a screenshot of a digital warehouse safety inspection checklist.

DIGI CLIP - facility management checklist

Compliance checklists and other forms for your workplace. Complete digital checklists, audits and inspections for safety, compliance and improved profits with DIGI CLIP mobile forms.

Facility Management Software

Facilities management software helps property managers automate routine business processes, streamline workflows, and address potential issues through an online dashboard. Further, facility management software will archive completed inspections, highlight reoccurring issues and document corrective actions.

Improving Efficiencies

Facilities inspections are a crucial part of keeping your facilities operating safely and efficiently. A properly conducted facilities check can help you find potential problems before they get out of hand. But conducting a proper facilities check can be a daunting task. With traditional paper checklists, it’s slow and often hard to keep on top of inspection tasks and not to mention documenting, tracking and closing out faults and safety issues.   And if you do manage to stay organised, it’s not easy to update them. Fortunately, there is a better solution and that is where we come in – DIGI CLIP mobile forms. 

DIGI CLIP mobile forms – What We Do?

DIGI CLIP mobile forms is an easy-to-use inexpensive digital checklist & inspection app and cloud-based software. DIGI CLIP is used across different industries to capture safety and compliance data and other information to help improve safety, compliance and operational efficiencies.

DIGI CLIP will allow you to remove paper reporting from your business – no more lost, late missing or illegible checklists. The DIGI CLIP mobile app allows for images, comments and digital signatures to be added to checklists from a phone or tablet.

Follow this link if you want to know more about what we do and how we can help or send us a message.

Facility Management